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Questions tagged [gmail-labels]

Google's version of folders in the context of email organization. They are essentially tags that can be assigned to an email message. A message can have one or more labels.

Labels help you organize your messages into categories. The advantage of labels over "folders" is that more than one label can be assigned to a message. Labels can also be created with sub-labels, in order to create a hierarchy.

Labels are only visible to you. The sender will never know what you've labeled their message (unless you tell them).

Labels can automatically be added to a conversation via filters. (See: )

Gmail supports a maximum of 5,000 labels.

324 questions
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How can I filter my Gmail messages that aren't labeled?

I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort the unlabeled ones?
Lance Roberts
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Excluding messages with a given label is ignored if other messges in the conversation lack the label

How can I exclude a given label from a search, effectively finding all the messages that do not have that label applied? I've searched Google, SuperUser, and Search operators you can use with Gmail, to no avail. Here are the searches I've tried,…
Nathan Arthur
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Creating a filter in Gmail that applies more than one label

I've been using Filters for a while in Gmail but have always been wondering if such a feature is available. Is it possible to somehow have a Gmail filter apply more than one label? As you can see below, the filter setup page only allows choosing one…
Maxim Zaslavsky
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41
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8 answers

How to make Gmail automatically label incoming emails

I would like to set it up so that Gmail labels incoming mail based on which business email of mine the emails are sent to. I have two business emails that come to my Gmail account. For instance, if someone emails me at example@firstbusiness.com, I…
MelyElly
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40
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9 answers

Label outgoing emails in Gmail when composing the mail

I try to label every single conversation that is in my Gmail inbox. For incoming mails this is super straightforward. I just hit L, type the first few letters of my desired label and hit Enter. So far so good. However if I want to start a…
mbrochh
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39
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5 answers

How can I see how much space a label or folder is taking up in Gmail?

Is there a way to see how how much space a label/folder is taking up on Gmail ? I know I can see the overall account info at the bottom i.e., "x of 15gb" - but is there a way to break this down by folder or label?
sam
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36
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Is there a way to display the number of messages for any label in the Gmail label list?

The Gmail sidebar displays the list of our labels (or some of them, according to settings). Next to every label name there is a number showing how many unread messages we have for that label. Is there a way to display also the total number of…
dolma33
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5 answers

How do I make a new Category on my Gmail Account?

I was using Gmail and needed to organize something into a category (that would show on for Configuring my Inbox) which I wanted to make specifically for it. Although I noticed that it only allows me to configure my inbox with categories such as…
user144044
35
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11 answers

How can I back up all emails stored in my Gmail account?

Can some or all labels be preserved?
Chris W. Rea
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4 answers

Searching within Gmail's nested labels

Consider this setup in my Gmail inbox where I have 3 lists: mailing-lists/first-list mailing-lists/second-list mailing-lists/third-list If I want to search for all unread messages in any sub-label of mailing-lists, is there a better way to search…
Penang
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How do the [imap]/Drafts, [imap]/Sent and [imap]/Trash folders work?

When you enable IMAP access in Gmail the [imap]/Drafts, [imap]/Sent and [imap]/Trash labels are created. How do these labels function given that each IMAP client can potentially implement their local <--> server folder mapping in different…
Matthew
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25
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6 answers

How do I move a search-filtered set of emails into another folder?

I'm trying to clean up my Gmail inbox which has become swamped. My first step is to unclutter it by breaking it up into folders of related mail. That will let me deal with incoming mail appropriately and attack the older mail in chunks as I can get…
Todd
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4 answers

What's the difference between the 'Move to' and 'Apply label' features in Gmail?

I'm confused about the Move to and Labels feature in Gmail. What's the difference between the two? Why does the Move to option not appear sometimes?
Senseful
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5 answers

How to show messages whose only label is "Inbox"?

I have a ton of labels. How do I tell Gmail to show all messages which are in my INBOX and have no label?
user541686
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How can I import mail from one Gmail account to another, preserving my label structure?

I'd like to import mail from one account to another, but I have 10 or so labels in the one I want to export from. What's the easiest way to get the same labels on the same email messages on the new account?
Senseful
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